01 · PRIORITIZE
One queue for today’s work
Bring PM due items, safety blocks, out-of-service equipment, waiting-parts work, mechanic load, and approvals into the same operating view.
CLX–02–FLEET MAINTENANCE
Know what is ready before dispatch does.
Clerxi’s heavy equipment maintenance software combines preventive maintenance schedules, work orders, readiness reasons, parts, downtime, and return-to-service controls in one fleet workflow. Managers see what is due, what is blocked, and what must happen before a machine goes back to work.
Move from calendar reminders and shop whiteboards to a controlled maintenance spine that connects inspection findings, service intervals, corrective work, cost, and operational readiness.
Product capability review · July 23, 2026
Fleet maintenance · workflow preview
Today’s readiness queue
Ready for dispatch
Cleared
Ready
PM interval
Due soon
Review
Inspection finding
Review needed
Review
Work order
Waiting on parts
Blocked
Return to service
Approval required
Blocked
Illustrative workflow · capability states shown
CLX–SYSTEM–WHAT CHANGES
Operational proof, not a feature dump.
02 · EXPLAIN
Readiness with reasons
Move beyond a red badge. Structured readiness reasons point to the inspection, interval, credential, or work item affecting the asset.
03 · REPAIR
Defect to corrective action
Turn a confirmed inspection finding into a linked corrective action and work order without losing the source evidence.
04 · CONTROL
Return to service deliberately
When enabled, the return-to-service gate prevents a casual status change from putting blocked equipment back into Available or In Use.
Inputs
Service intervals · inspections · defects · meter values
Work
Corrective actions · work orders · parts · vendors · approvals
Outputs
Readiness reasons · downtime · cost · dispatch eligibility
CLX–FLOW–FROM INPUT TO RECORD
A controlled path from work to proof.
Every step keeps the source, decision, and output connected so a reviewer can understand what happened and why.
- 01
Build the preventive-maintenance spine
Track service intervals and events by asset so due dates and meter-driven work have one canonical home.
- 02
Connect findings to work
Review a defect classification, confirm the action, and create the linked work order with dispatch-blocking context intact.
- 03
Track parts, downtime, and cost
Record needed and used parts, vendor work, labor and parts cost, and the period an asset remains unavailable.
- 04
Approve return to service
Complete the corrective work, verify the required conditions, and use the controlled workflow to release the asset.
CLX–CONTROL–CAPABILITY MAP
Built with the control beside the action.
| Capability | How Clerxi handles it | Control |
|---|---|---|
| PM schedules and service intervals | Tracks upcoming service through the canonical interval and event spine. | Feature-configured |
| Maintenance work orders | Captures status, assignee, source defect, repair work, and completion. | Permission-gated |
| Structured readiness reasons | Explains the source and severity behind ready, attention, or blocked states. | Deterministic |
| Parts and outside repair | Records parts needed and used, vendor details, estimates, and actual costs. | Auditable |
| Downtime tracking | Records why an asset is unavailable and the start/end of the event. | Asset-linked |
| Return-to-service gate | Routes blocked assets through a dedicated release workflow. | Server-enforced |
Feature-configured
PM schedules and service intervals
Tracks upcoming service through the canonical interval and event spine.
Permission-gated
Maintenance work orders
Captures status, assignee, source defect, repair work, and completion.
Deterministic
Structured readiness reasons
Explains the source and severity behind ready, attention, or blocked states.
Auditable
Parts and outside repair
Records parts needed and used, vendor details, estimates, and actual costs.
Asset-linked
Downtime tracking
Records why an asset is unavailable and the start/end of the event.
Server-enforced
Return-to-service gate
Routes blocked assets through a dedicated release workflow.
CLX–FAQ–STRAIGHT ANSWERS
The questions buyers ask.
Can Clerxi track preventive maintenance by equipment?
Yes. Clerxi has a canonical service-interval and service-event model for asset-level PM schedules, due values, completion history, and maintenance alerts.
Does a failed inspection create a work order automatically?
Clerxi can propose the classification and bridge a confirmed defect into a linked corrective action and work order. A human confirms the action before the work order is created.
Can managers see why a machine is blocked?
The readiness engine provides structured reason codes, severity, and source links so the user can trace the block to its operational evidence.
Can someone bypass a safety block with a status dropdown?
When the return-to-service gate is enabled, out-of-service or safety-critical assets must pass through the controlled return-to-service workflow.
CLX–NEXT–CONNECTED SYSTEMS
Keep following the record.
CLX–01–FIELD REPORTING
Daily Reports
Clerxi’s AI daily report software turns field photos, crew hours, equipment, deliveries, weather, and work logs into a structured draft that a foreman reviews, signs, and submits. The final record stays human-controlled.
Explore the workflowCLX–03–CERTIFIED PAYROLL
Certified Payroll
Clerxi’s certified payroll software turns project, worker, time, rate, fringe, and deduction records into reviewable weekly payroll reports and downloadable WH-347 PDFs. Contractors can route deficiencies, collect approvals, record agency submission, and keep the audit trail together.
Explore the workflowCLX–DEMO–BRING A REAL PROJECT
See the workflow with your operation.
Bring one project, one weekly report, or one machine. We’ll map the process against the way your team works today.
Book a working sessionNo production access required